IB Schools and Colleges Association

Terms and conditions

The Terms and Conditions for applicants are shown below.


1.1    IBSCA and Oxford Course Managers will use reasonable care and skill to provide:

1.1.1    the Workshop for which the applicant is enrolled, including the provision of Workshop materials;

1.1.2    accommodation and meals as outlined in the Workshop description.

1.2    Oxford Course Managers will acknowledge receipt of the application and invoice the Applicant accordingly. The Workshop requires a minimum enrolment of five Delegates and may be cancelled if there are insufficient applicants.  Final confirmation of the Workshop will be made at the latest 4 weeks before the Workshop date via email to the delegate. If the Workshop is cancelled due to insufficient Delegates, full refund of the Workshop fees will be made. It is the delegates responsibility to inform any third party if the workshop is cancelled.


2.1    The applicant agrees to confirm that his or her school is a current member of IBSCA before stating this on the application form.

2.2    The applicant agrees to pay the Workshop fees at least one month before the start of the workshop.

2.3    Applicants must ensure that while attending an IBSCA Workshop, they act with respect and courtesy towards all students, teachers, staff, and other college visitors, and to respect the property of others at all times.

2.4    Applicants will be responsible for arranging any insurance cover they wish to have including:

2.4.1    medical and dental insurance;

2.4.2    travel insurance for their travel from home to the Workshop;

2.4.3    contents or other personal possessions insurance which fully covers them for damage or loss of their personal belongings; and

2.4.4    cancellation insurance which covers them if they are not able to take up their place for any reason such as ill health, visa problems, flight changes or to cover them in case of the Workshop being cancelled due to insufficient numbers.


3.1    The applicant indemnifies and holds harmless IBSCA and Oxford Course Managers, their agents, staff, officers and representatives against any failure by the applicant to comply with these conditions and any regulations reasonably imposed by the organisers in connection with the operation of the Workshop.

3.2    Other than those implied by statute, the organisers make no warranty about the services and the courses it provides. The workshops are approved by the International Baccalaureate Organization, led by IB-approved workshop leaders and using IB resources. But, it is for the applicant to determine the suitability of any IBSCA Workshop for him or herself.

3.3    The organisers will not be liable for any loss or damage, whether direct or indirect, suffered by the applicant or any sponsoring institution caused by negligence or breach of these terms and conditions. The organisers are not responsible for any loss, theft or damage to the applicant’s personal property during the workshop.

3.4    In the event of any such liabilities arising, the maximum liability of the organisers shall be equivalent to the amount of fees paid for the Workshop, although nothing in these terms shall limit liability for those liabilities that cannot be excluded by law, including personal injury caused by negligence or fraudulent misrepresentation.

3.5    Save only for liabilities which cannot by law be excluded, the maximum liability of Oxford Course Managers for breach of contract shall be the amount of fees paid for the Workshop.


4.1    In the event of non-compliance with these terms and conditions, Oxford Course Managers reserves the right to ask the applicant to withdraw from the Workshop.

4.2    No refund of Workshop fees will be made under any circumstances where the applicant is:

4.2.1    Asked by Oxford Course Managers to withdraw from the Workshop;

4.2.2    Voluntarily withdraws or cancels their enrolment in the Workshop within 14 days of the start of the workshop.

4.3    In the case of withdrawal or cancellation due to the refusal of a visa application, Oxford Course Managers will refund fees minus a handling charge of £50, provided that the applicant can present proof of visa application refusal.

4.4    Once the delegate’s place on the workshop has been confirmed by Oxford Course Managers, the applicant has a cancellation period of seven days from the day after confirmation in which to cancel for a complete refund.

4.5    If Oxford Course Managers is notified of cancellation after the cancellation period but more than 14 days before the start of the workshop, fees will be refunded minus a handling charge of £100. Notification of cancellation can be through email or letter.

4.6   Fees become immediately payable on booking a workshop. If payment is still outstanding after the 14 day cancellation period and the delegate’s place is subsequently cancelled, fees must be paid in accordance with 4.5 above.


5.1    The organisers will not be liable to the applicant or other person or organisation paying for the courses in the event of any change in the Workshop, accommodation or planned activities due to circumstances beyond their reasonable control.


6.1    Any information that is provided will be treated in accordance with Oxford Course Managers’s Privacy Policy available here, for the purposes of providing the services and goods requested. It may also be used for customer management purposes. By providing this information, the applicant consents to the use of this information for these purposes.

6.2    The applicant agrees that the organisers can use photographs of the applicant taken during the Workshop for their marketing purposes. If the applicant does not wish to participate in such photographs, then please indicate on the application form.

7       GENERAL

7.1    This agreement represents the entire agreement and understanding between IBSCA/Oxford Course Managers and the applicant and supersedes any previous agreement relating to the subject matter of this agreement. No term of this agreement shall be enforceable by a third party.

7.2    This agreement shall be governed and construed in accordance with the law of England and Wales. Each party irrevocably agrees to submit to the exclusive jurisdiction of the courts of England and Wales over any claim or matter arising under or in accordance with this agreement.