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Terms and Conditions 2011-12

As a not-for-profit organisation, IBSCA sets fees for its workshops to break even. Costs covered are:

  • facilities costs
  • accommodation and food costs
  • workshop leaders' expenses
  • workshop leaders' fees
  • fee paid to IBAEM (US$200 per participant for 2011-12)
  • administrative costs

The Terms and Conditions described below relate to IBSCA Teacher Workshops operated under licence from IBAEM and with logistical support from OSC.

1       IBSCA and OSC RESPONSIBILITIES

1.1    IBSCA and OSC will use reasonable care and skill to provide:

1.1.1    the Workshop for which the applicant is enrolled, including the provision of Workshop materials;

1.1.2    accommodation and meals as outlined in the Workshop description.

1.2   OSC will confirm enrolment after payment is received on behalf of the applicant. The Workshop may be cancelled if there are insufficient applicants. The Workshop requires a minimum enrolment of five and you will be advised three weeks before the scheduled start date for the Workshop in the event that there are insufficient numbers to run the Workshop. Applicants would then obtain a full refund of the Workshop fees paid.

2       APPLICANT RESPONSIBILITIES

2.1    The applicant agrees to confirm that his or her school is a current member of IBSCA before stating this on the application form.

2.2    The applicant agrees to pay the Workshop fees at least one month before the start of the workshop.

2.3    Applicants must ensure that while attending an IBSCA Workshop, they act with respect and courtesy towards all students, teachers, staff, and other college visitors, and to respect the property of others at all times.

2.4    Applicants will be responsible for arranging any insurance cover they wish to have including:

2.4.1    medical and dental insurance;

2.4.2    travel insurance for their travel from home to the Workshop;

2.4.3    contents or other personal possessions insurance which fully covers them for damage or loss of their personal belongings; and

2.4.4    cancellation insurance which covers them if they are not able to take up their place for any reason such as ill health, visa problems, flight changes or to cover them in case of the Workshop being cancelled due to insufficient numbers.

3       LIABILITY

3.1    The applicant indemnifies and holds harmless IBSCA and OSC, their agents, staff, officers and representatives against any failure by the applicant to comply with these conditions and any regulations reasonably imposed by the organisers in connection with the operation of the Workshop.

3.2    Other than those implied by statute, the organisers make no warranty about the services and the courses it provides. The workshops are approved by the International Baccalaureate Organization, led by IB-approved workshop leaders and using IB resources. But, it is for the applicant to determine the suitability of any IBSCA Workshop for him or herself.

3.3    The organisers will not be liable for any loss or damage, whether direct or indirect, suffered by the applicant or any sponsoring institution caused by negligence or breach of these terms and conditions. The organisers are not responsible for any loss, theft or damage to the applicant’s personal property during the workshop.

3.4    In the event of any such liabilities arising, the maximum liability of the organisers shall be equivalent to the amount of fees paid for the Workshop, although nothing in these terms shall limit liability for those liabilities that cannot be excluded by law, including personal injury caused by negligence or fraudulent misrepresentation.

3.5    Save only for liabilities which cannot by law be excluded, the maximum liability of OSC for breach of contract shall be the amount of fees paid for the Workshop.

4       TERMINATION AND CANCELLATION

4.1    In the event of non-compliance with these terms and conditions, OSC reserves the right to ask the applicant to withdraw from the Workshop.

4.2    No refund of Workshop fees will be made under any circumstances where the applicant is:

4.2.1    Asked by OSC to withdraw from the Workshop;

4.2.2    Voluntarily withdraws or cancels their enrolment in the Workshop within 10 days of the start of the workshop.

4.3    In the case of withdrawal or cancellation due to the refusal of a visa application, OSC will refund fees minus a handling charge of £50, provided that the applicant can present proof of visa application refusal.

4.4    Once payment of fees has been received and the Workshop has been confirmed, the applicant has a cancellation period of seven days from the day after confirmation in which to cancel for a complete refund.

4.5    If OSC is notified of cancellation after the cancellation period but more than 14 days before the start of the workshop, fees will be refunded minus a handling charge of £100. Notification of cancellation can be through fax, email or letter.

5       FORCE MAJEURE

5.1    The organisers will not be liable to the applicant or other person or organisation paying for the courses in the event of any change in the Workshop, accommodation or planned activities due to circumstances beyond their reasonable control.

6       PRIVACY AND DATA PROTECTION

6.1    Any information that is provided will be treated in accordance with OSC’s Privacy Policy available at http://www.osc-ib.com/privacy, for the purposes of providing the services and goods requested. It may also be used for customer management purposes. By providing this information, the applicant consents to the use of this information for these purposes.

 

6.2    The applicant agrees that the organisers can use photographs of the applicant taken during the Workshop for their marketing purposes. If the applicant does not wish to participate in such photographs, then please indicate on the application form.

7       GENERAL

7.1    This agreement represents the entire agreement and understanding between IBSCA/OSC and the applicant and supersedes any previous agreement relating to the subject matter of this agreement. No term of this agreement shall be enforceable by a third party.

7.2    This agreement shall be governed and construed in accordance with the law of England and Wales. Each party irrevocably agrees to submit to the exclusive jurisdiction of the courts of England and Wales over any claim or matter arising under or in accordance with this agreement.